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January 23, 2019

If you are responding to the Department of Energy’s FY19 Phase I Release 2 Funding Opportunity Announcement (FOA), you are probably waist deep in your proposal at this time, with the approaching due date of Monday, February 25th. Since our goal is to help you submit a compelling and successful proposal to DOE, we wanted to send along some helpful guidance for the week ahead.

Since the DOE SBIR/STTR proposal process is guided by the FOA schedule as found on, certain tutorials are more relevant now, while others will be relevant in the future. The following recommendations will be helpful for this week leading up to this last month of preparation:
Tutorial 24: Tell me about Facilities and Equipment
One cannot afford to dismiss the importance of Facilities and Equipment when responding to a DOE FOA. The merit review criteria used by DOE evaluators of Phase I SBIR/STTR proposals includes the proposer’s “ability to carry out the project,” and “level of adequacy of equipment and facilities” for the proposed R&D—therefore, if the equipment and facilities appear inadequate, or aren’t fully described and justified, the applicant could lose valuable points in the review process. This tutorial addresses best practices in describing this subject.
Tutorial 27: Completing the Budget Justification Form
The purpose of this tutorial is to assist you in preparing the Budget Justification form submitted as part of your DOE SBIR or STTR application. This tutorial guides the user on the entire path from downloading the Budget Justification Form to completion. As you begin to work your way through this, it will become apparent why you cannot leave work on the budget until the last minute.
Tutorial 29: Can you give me an overview of all the forms?
Up to seven online forms and two sub-forms must be submitted as part of your DOE Phase I SBIR/STTR application. Those forms and sub-forms are briefly described as part of this tutorial and you will be provided with a handy checklist of all the necessary documentation, along with notes on which are mandatory, and which are optional.
Want to see how an experienced firm with a proven track record of winning SBIR/STTR grants responds to a FOA? We did the investigating for you! Check out Alameda Applied Sciences and listen to their best practices on how to put together a winning proposal!
As always, if you need assistance, you may contact the DOE SBIR/STTR Help Desk at or call (301) 903-5707 between the hours of 8:30 am and 5pm Eastern, Monday - Friday.

Please look for more assistance in the coming weeks!

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